In this article, we will cover how you can host a virtual information session with Flo Recruit using the software and hardware your business already has. 

What You'll Need:

1 )   Flo Recruit

2 )   Video Conferencing Software (Zoom, WebEx, Skype, etc.)

3 )   A Computer or Laptop with a Video Camera and a Microphone (most computers today have this. If you don't have a camera in your computer already, you can usually purchase or rent an add-on to your computer. If your computer does not have a microphone, headphones will usually do the trick. 

Steps to Set Up: 

1 )   Add Event: Login to Flo Recruit, navigate to Events, and click Add Event.

2 )   Choose Webinar: Click Outreach Event. You'll see three options: In-Person Event, Webinar, and Virtual Chat. Click Webinar.

3 )   Paste Your Virtual/Video Conference Meeting Link: Continue to enter in the rest of the details for the event including name, description, tags, university event, duration, qualifying questions, feedback, and the other standard questions. In the Virtual Conferencing Link, paste in the link to your virtual video conference meeting. You'll need to generate this in your company's web conferencing software.

4 )   Event Type: Choose Open Registration or Invite Only. If you choose Open Registration, any candidates who register for your event will receive the virtual web conferencing link you inputted into the event. If you choose Invite Only, only candidates who are approved by an admin will receive the virtual web conferencing link. 

5 )   Time of Event: If your event's attendees span across multiple time zones, choose the time zone you are in.

6 )   Edit the Confirmation Email or Approval Email: Turn on email interactions. For Open Registration events, edit the Confirmation Email to include clear instructions for candidates to sign in to your virtual event. Ensure the virtual web-conferencing link is in the Confirmation Email so that candidates can sign in. For Invite Only Events, edit the Approval Email to include clear instructions for candidates to sign in to your virtual event. In the Confirmation Email, tell candidates who register that they will receive further instructions if they are admitted to the event. Below is an email template:

Inviting Attendees:

You have a couple of options for adding candidates to the webinar. You can either send out a registration link outside of Flo or, if you already know their names and email addresses, you can manually add them:

For those that are a part of your team, simply click the "Invite Members" button to select everyone you wish to invite:


You're done! Now, candidates and attorneys will receive the information they need to join the webinar.

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