Now that you have completed the setup of statuses, departments/positions, and pipeline templates it is time to create a job! Creating a job is broken down into three steps: Job Details, Application, and Pipeline.
Step 1: Job Details
Click the Jobs icon on the left panel of your account
Click the Create New Job button
Fill out the details about your job. Some fields are required and will be marked by a red asterisk.
🆕 New Job Detail Fields in Create Job Workflow
We’ve added new fields to the job creation workflow to give firms more flexibility
in organizing and reporting on jobs.
🆔 Requisition ID (Optional): Useful for firms passing hired data to HRIS systems via API.
📂 Job Type (Required): Categorize jobs as Student Hiring, Lateral Associate, Equity Partner, Non-Equity Partner, Business Services, Clerk, and Counsel.
🎓 Graduation Year (Required for Student Hiring): Appears when Student Hiring is selected and determines which class years can view the job on Forward.
The job description box allows for rich text where you can bold, italicize, underline, and hyperlink.
Next, you can decide whether or not you'd like to allow agencies to apply to this job. You have three options as shown below:
Registered agencies are agencies that you have added to your account while unregistered agencies have not been added to your account. You can also choose "Selected Agencies" and then choose from a list of your agencies to select which agencies you'd like to be able to apply. For more information on agency apply from the employer's perspective, check out our help article.
On the Job Details page you will also determine whether you want your job to be Public or Private.
Public jobs will be displayed and available on your very own careers page. This careers page is something that can be embedded on your firm's website.
If an ATS job is created with a student graduation year and is set to public, then it will be automatically posted to the Forward Job Board.
When a job is private, it is not externally facing. You can instead manually add candidates to the job or send the job link directly to candidates to apply.
🆕 Allow Candidates to Update Applications Anytime
We’ve added a new job setting that lets admins decide whether candidates
can edit their applications after submission.
No (By default): Candidates who revisit the job link from your Careers Page
will see the job as Applied and won’t be able to make changes. They can only update their application if a recruiter sends a Request to Update Application.
Yes: Candidates can reopen and update their application anytime by returning to the job link.
✅ Recommended Setup
If you enable this setting, we recommend including the job link in the confirmation email sent to candidates after submission. This makes it easy for them to return and make updates if needed:
👤 Candidate Experience
Candidates can access their application in two ways:
Email link: Clicking the job link in their confirmation email.
Careers Page: Revisiting your Careers Page and locating the same job.
🛠️ Admin Visibility
When a candidate resubmits their application:
The admin receives an email notification
The application slide-out displays an updated label with a timestamp.
Step 2: Application
The application is customizable and gives you the ability to use preset sections along with custom question sections:
When a preset section is added to the application you can determine if it is required or not:
With custom questions, you will have a questions bank where you can add any additional questions you want a candidate to answer. Once you add a question to the custom questions bank it would be available in the drop-down to use in the application.
Step 3: Pipeline
The last step in creating a job is selecting a pipeline template. The pipeline template will determine which statuses will be available to move candidates into as well as the automated emails associated with certain statuses. For more information on pipeline templates, check out this help article.
Editing Emails:
The automated emails will already be set for the statuses in the pipeline but in this step, you can edit the emails to customize them for this particular job. In each of the status buckets, you will see a pencil icon that will allow you to edit.
When in edit mode for the status bucket you will have the ability to edit already created emails and also create emails associated with statuses that don’t already have an email.
Some examples of things you might want to edit for an email would be a specific office location. You can insert the city name in the email or, if this is a callback invite email, you can insert the callback registration link into the email.
Once you have applied the pipeline to your job, you can select "Next" to create your job! The next step will be adding candidates to your job.