This feature is currently available to select early adopters and may not yet be accessible to your account. Please reach out to our team if you have any questions or would like additional information!
Flo lets your office collect graduate employment outcomes for ABA reporting. Students complete the survey in their Flo Forward account, starting from answers Flo already has. This article covers setting up the survey and sending it to your students.
Before you start
Check graduation years in your Student Directory. Survey recipients are chosen by graduation year, so every student in the class needs the correct graduation year. You can bulk-update graduation years from a CSV if needed.
Students need a Flo Forward account. If they don't have one they may create one from the survey link. To take the survey, a student's account needs your school in their Education History and their school email address. Students can add either one from the survey's cover page, so they don't need to set this up in advance.
Step 1: Create the survey
Go to Reporting, open the Surveys tab, select Employment Outcomes, and click Create Survey. Setup has four steps.
Survey Details
Title and description: Students see these on the survey's cover page.
Select Form: Surveys can only use the ABA/NALP Employment Outcomes Form. Additional form options will be available in future updates.
Reporting Period: Choose At Grad (the default) or 10 Month. Once a survey has been created, the Reporting Period can no longer be edited.
Survey Schedule: Students can't start the survey before it opens or after it closes.
Editing permissions: Choose whether students can keep editing until the survey closes, or whether their answers lock once they submit.
Step 2: Recipients
Select the graduation year you’re surveying. Every student in that graduation year appears in your responses table, whether or not they receive an email. Recipients are managed entirely from the Directory, so any student you add to this graduation year there is automatically added to the survey’s responses table and report. You can change who receives the survey email until the survey opens.
Step 3: Email (optional)
You can send the invitation from Flo, or skip this step and share the survey link yourself.
Reply-To: This defaults to you. You can choose another admin in your organization.
Subject and body: Use the default text or write your own.
When it sends: The email goes out on the open date. If you don't set an open date, or the date has already passed, it sends right after you create the survey. It sends only once, so changing the open date later won't send it again.
Who receives it: Everyone in the selected graduation year at the time the email sends.
Step 4: Email Notifications
System generated emails can be sent to admins for this survey when toggling the email notifications on. There are two options for reminders:
New Submission - Send an email when a student submits a survey response for the first time.
Survey Edits - Send an email when a student edits and resubmits their survey response.
When you toggle it on, you may choose who will recieve this from the recipients dropdown:
Step 5: Review
Review your settings, then click Create Survey. If you set up an email, it will send automatically on the scheduled date.
After the survey is created, you’ll land on the survey’s main page. To edit these details or preview the survey, click the three dots (⋮) in the upper-right corner.:
From this page, you may also send the students an email by selecting their checkboxes, clicking Actions then Send Email:
To follow up with individual students, click Copy survey link in the upper-right corner and paste it into your own email. The link opens the survey’s cover page. Only eligible students in the selected graduation year can take the survey, so the link won’t work for anyone else.
Want to customize the form even further after using the preview function? Navigate back to the reporting page and follow the steps below.
Customize the Form (Optional)
From the employment outcomes tab, click Actions then Customize Outcomes Form:
From here, you will be taken to the overview page of nested details that you may customize to your liking:
Note: The Preview button is in the bottom left. You may also click Restore Defaults to go back to the beginning.
This section allows you to mark specific questions as required and/or add tooltips to provide additional guidance for your students.
Once finished with your changes, please hit Save.
What Students See
Students can open the survey from your email or from My Surveys on their Flo Forward dashboard. To access it, a student must already be added to your school’s Directory with the correct graduation year. Students who haven’t been added won’t see the survey, and the link won’t work for them. Their answers start pre-filled from their profile, and they can save and return anytime before the survey closes. For a step-by-step guide to share with students, see Completing Your Employment Outcomes Survey (Students).
Tracking responses
Your responses table lists every student in the class with one of these statuses:
Not Started: The student hasn't begun.
In Progress: The student clicked Begin Survey. Opening the cover page alone doesn't count.
Submitted: The student submitted the survey.
Students who haven't started appear at the top, so you can see who to follow up with. An Email Sent column shows who received the invitation.
Editing Student Responses
Admins can edit a student’s survey response for them. For example, a student might email your office with an updated job offer. To keep your records ready for an ABA audit, Flo asks you to explain any change you make to an answer on an ABA audit question.
To do so, click into the survey, select the students name, then click Edit Responses:
This will open the students form, where you may make any edits you wish.
Questions that are an ABA audit question are tagged. When you save changes to an ABA audit question, a window opens and asks for the reason for the edit. In this window you can:
Explain the reason: Describe what changed and why. For example: “Student emailed on 10/15 confirming new employer and start date.”
Attach documentation: Upload a screenshot of the student’s email or other message that supports the change.
Editing more than one answer? You can write one note that covers all of your edits.
Skip for now: Click Skip Notes to save your edits and add the reason and documentation later.
To edit/add a note later, visit the profile again, click the Audit Reporting tab. Then click the down caret and the pencil icon to pull up the modal and make edits:
Frequently asked questions
Does seeing a student’s survey responses depend on whether they’ve agreed to share their data with my office?
No. You’ll see their survey responses whether or not they’ve agreed to share their data.
Can I change the graduation year on a student’s Flo Forward account?
Not at this time. Only the student can update the graduation year on their Flo Forward account.