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Document Collect Setup, Step 3: Event Timeline
Document Collect Setup, Step 3: Event Timeline

For University Admins hosting Document collect events

Ella Gross avatar
Written by Ella Gross
Updated over 4 months ago

The next step in creating your document collect event is building out your event timeline. This step may seem complicated, but our team is here to support you. Because you will be creating a document collect and not hosting interviews, there are certain parts of the timeline you will need to fill out, but can later ignore. Please continue reading for more information regarding these nuances.

The best way to think about the Event Timeline is:

WHO gets to see WHAT and WHEN?

The WHO:

  • Employers

  • Students

The WHAT:

  • Job postings

  • Student documents

The WHEN:

There are a lot of questions to consider here

  • When does employer registration begin?

  • How long do you want to give employers to create their postings?

  • When does student registration begin?

  • How long do you want to give students to submit documents?

  • When do you want employers to be able to view documents?

Inputting Dates

Now that we have a better idea of WHO gets to see WHAT and WHEN, we can input the dates and times.

The first step will be when the employers will be able to register and post jobs:

Next, we will input when students will be able to start applying - in this case, applying refers to submitting documents.

Note that you have the option to include a review period. This allows students to begin looking at employer job postings in order to start getting their materials ready. They will not be able to apply, however, until the application start date. There will be verbiage to clearly communicate this.

You may also place limitations on how many applications a student can submit:

You can ignore the max number of interviews dropdown, students will not be interviewing.

You will want to decide if you would like to review student applications before they are visible to employers. Once you have made this decision, you can input when the employers will be able to view applications.

The employer decision deadline and the final schedule availability date are unimportant, we recommend setting them far in the future, after the event concludes.

Moving along, we will now input the student timeline. These dates are unimportant as well, because you will not be hosting interviews or having employers invite students to interview. Thus, we recommend setting these dates far in the future.

For your document collect event, you will not be using alternates. Keep this section toggled off.

With that, your timeline is complete! In the next article, we will cover Employer Settings.

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