After students have submitted their final bids, and the bidding window is closed, you can now run the lottery! If you are unsure whether or not you are able to run your lottery yet, you can verify this by navigating to your "Lottery Matches" tab. You will receive a pop-up letting you know it is time to run the lottery once the student bidding window has closed.

Select "Run Lottery" when you are ready:

Using our algorithm, this will automatically run your lottery and pull up your results. This will first open up your matched bids tab where you can view student matches:

You can sort this table using the arrows in each column, search by student, and export this table.

Notice the left side of the screen, this will lay out information about your Lottery results in percentages along with the total number of matches. These metrics will be helpful in determining which Lottery results are optimal for your organization to use.

You can view your results in multiple different ways. After running the lottery, you will automatically be taken to the "Matched Bids" page. You also have the ability to view "Unmatched Bids":

Finally, you can view "All Bids". This view shows you every bid for each student, and whether or not they matched with this employer. We call this our "Christmas Tree":

If you are unsatisfied with your lottery results, you have the ability to re-run your lottery up to 3 times before confirming one. Do so by selecting the "Re-Run Lottery" button:

This will open a pop-up asking you to confirm the Re-Run. This will include a note detailing how many times you've run the lottery thus far:

Confirming this will pull up an entirely new set of lottery results. Since this process is somewhat randomized, you may have drastically different, or very similar metrics:

Switch between views of each result using the "Viewing Results" dropdown on the lefthand side of the screen.

Once you have chosen a set of results that you would like to use for your event, select "Confirm Lottery Results":

This will open a pop-up asking you if you would like to continue. Note that you cannot undo this action and you must use the results from your confirmed lottery:

Clicking confirm will allow you to decide whether or not you would like to create the schedule at this time as well:

At this point in your event, your employers have been assigned time blocks already, so you have the ability to create your schedule. We recommend doing this immediately, so that you do not need to come back to finish this step in the future.

After clicking "Create Schedule", our software will use the assigned schedules, student conflicts, and matches in order to create a full event schedule for you. This will open up under your "Event Schedule" tab:

The two tabs at the top labeled Employers and Students allow you to view the schedule either from the employer's point of view, or the students:

View each schedule by employer by selecting the individual job posting:

You can also view the schedule by student by navigating to the student tab and selecting a student:

If you have the need to manually send the event schedules or video chat links to anyone attending your event, we have integrated a way to accomplish this into our Lottery software. Keep in mind that you still have the ability to automatically send these schedules out in the Final Schedule email. However, circumstances may occur where you'd like to send them again. Whether or not the Final Schedule emails are turned on, you have the ability to share schedules at any time after they have been created.

In the upper lefthand corner of the Event Schedule, you'll notice two dropdowns with options to share the schedule:

The "Email Event Schedule" dropdown gives you options to mass-send event schedules to all students, all employers, or both:

You'll notice that in this screenshot, a warning has appeared notifying me that I have not yet published the schedule to students or interviewers. In other words, I have not yet reached the point in my event timeline where the schedule has been made available to employers or students. Select the option you want, and click "Email Schedule" to send this out.

The second dropdown is both employer and student specific and will change based on if you are viewing the schedule by employers or students. First, from the lefthand side of the screen, select the Employer tab or the student tab.

Then, choose the employer or student which you wish to share schedules with. If you are viewing the schedule by Employers, you need to select their specific job posting. Finally, select the "Email Employer Schedule" dropdown:

Select the method in which you wish to share this schedule from the dropdown. This will ask you to confirm this share:

Selecting "Send Schedule" will finalize this action. From the student view, your options are very similar. Again, you will first need to select the student in which you'd like to share the schedule with, and then select the method of sharing this schedule from the dropdown: