The Live Dashboard will be the control center for you on the day of an event. It provides a birds-eye view of each room so you can easily monitor all rooms as the event is happening. One of the amazing features of the live dashboard is the ability to identify who is present and who is missing from the meeting rooms. This information allows you to quickly reach out to anyone who is missing from their meeting rooms as well as keep the other participants of that room informed.
Viewing the Dashboard:
To view the Live Dashboard, click on your event from the Events page. Once in your event, Click on Live Dashboard in the top right corner.
Dashboard Filters:
At the top of the dashboard, you’ll find filters that allow you to customize what is displayed. These show/hide filters can be toggled on or off to tailor your view of the dashboard to your needs.
New: A dedicated “In-Person” filter has been added. This allows you to quickly view just the in-person interviews, complete with a live count of how many are currently displayed.
Reading the Dashboard:
When an event participant enters their meeting room, a green dot will appear next to their name on the live dashboard. You can do a quick scan of the dashboard to see who has a green dot next to their name and who does not. Having this information readily available allows you to start reaching out to participants right away to see if they might be having technical issues or are no longer able to attend.
If you want to join the room, you can use the Join as Guest button for meetings that are still within the start and end time. This allows you to pop in and communicate with anyone who is currently in the room. This can be helpful if one of the participants has not yet arrived and you want to update those that are in the room waiting. You will land in the virtual lobby that gives you the ability to preview your audio and video before entering. This means you can enter with your camera and mic off if you just want to send a quick message in the chat and then exit.
For in-person interviews: A Location column now appears as the last column on the dashboard. This displays the assigned room number for each in-person meeting, making it easier to manage room usage and assist with onsite coordination.
Exporting the Dashboard:
The day after your event, you can export a spreadsheet of the Live Dashboard. This export includes:
Names and contact information of interviewers and students
Duration of each meeting (in minutes)
Room Number for all in-person interviews
This report helps you review attendance and track meeting lengths.
Note: External meetings (i.e., those not held in Flo) will not have duration data, as they cannot be tracked by the system.
