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University Admins: Post-Setup
Interview Scheduling: Reviewing, Editing, Approving, and Assigning Employer Schedules
Interview Scheduling: Reviewing, Editing, Approving, and Assigning Employer Schedules
Annie Cox avatar
Written by Annie Cox
Updated over a week ago

Event Attendees

After you share your event registration link with employers, you will be able to track who has registered for your event through the "Event Attendees" tab. This tab shows you all employers who have registered successfully for your event, and includes a count of jobs they have posted:

If an employer has not yet posted a job, their jobs submitted count will be 0 and shown in red. This way, you can easily reach out to this employer and instruct them to post their jobs so that students can apply.

Reviewing, and Approving

Once employers have submitted their schedules/job postings, you will be able to review them from the Employer Schedules tab:

Before students are able to review or submit applications for this schedule, you will need to view and approve it. To view individual job postings, select the "View Schedule" pop-out from the Registration Status column:

This will take you to this employer's job posting. Note that, as an admin, you are able to edit any of this information as well, even past the employer registration deadline:

At the bottom, you have the option to input additional information for students about this particular schedule:

Note that this option is not available from the employer's side.

If you need to come back to the schedule later, you can always set its status to In Review:

Here is what this will look like from the employer's perspective:

When you are ready to approve, you can switch the status over:

While this will not necessarily trigger an email or notification to the employer, they will be able to see it on their end. Once students are able to review or apply for jobs, this listing will now be available to them.

You also have the ability to do this from your Schedules tab by using the dropdown in the "Registration Status" column:

Note: Even if employers are never approved, they will still receive the other automated email templates as they are still registered for the event.


Additional Editing Features

After the employer registration deadline passes, employers will no longer be able to edit their job submissions aside from entering an interviewer. Thus, you may need to make some changes for them. Additionally, if an employer needs assistance in creating multiple job postings you can use the following features to help them do so.

To view other job postings from this employer and see additional information, click the "Return to Schedules" button:

This will take you to the employer's event view. From here, you have additional editing options:

This screen allows you to view all postings from this employer in one place. Now, we will discuss the options this screen gives you to edit the employer's submissions.

On the left side of the screen, you can see student interview options. For interview scheduling events, employers can turn this on or off to allow students to interview with their organization more than once, under different jobs. If the employer has posted more than one position, and they want students to be able to interview for all of them, they should switch this toggle on. You can make this change as well.

You can also return to the job editing page by clicking "Edit Job".

You can delete individual job postings by selecting the trashcan icon in the top righthand corner of each job.

Lastly, you can create new job postings for the employer by selecting the "+ New Job" button in the top righthand corner. You will still have the ability to do this after the employer deadline passes. However, it is worth noting that if you add a new job after the student application period opens, students may miss applying to this job.


Assigning to a Time Block

Now that the schedule is approved, you will need to assign this employer to a time block in order for them to submit their decisions on student applications.

To do so, first click on the Time Block Assignments tab:

Next, click on Edit Assignments:

Check the employer(s) that you wish to assign:

Click Assign Schedules:

Select a time block and click Assign:

You will receive a green notification confirming that you performed this action successfully and the status will switch over to Assigned:

Note that you can always assign them to a different time block or unassign them altogether:


Notifying Employers

To notify employers of their assigned time block, first click on Return to Event Details to exit out of Edit Assignments mode:

Then click on Notify Employers:

Select the desired employer(s) and click Notify Employers:

You will be required to confirm that you wish to perform this action:

You will then receive a green notification that this action was completed successfully and a Notification Sent label will also be added. Note that you will also be able to see when they were last notified so if you need to send this again or make changes, you are able to do so:

Recall that you can customize this notification by going into the Emails section of editing the event:

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