All Collections
Interview Scheduling
For Employers
Registration and Schedule Creation
Registration and Schedule Creation
Annie Cox avatar
Written by Annie Cox
Updated over a week ago

Welcome to Interview Scheduling in Flo! As an employer, you will need to either be manually added to the event or invited via a registration link.

If you click on the link too early, you will see verbiage that indicates when registration is meant to start:


When it is time, you will walk through an email verification step. Simply fill in your email address and click the link in the email:

If you already have a Flo Recruit account, you will then be able to click on the second link to actually access the event. It is a good idea to bookmark this link to easily have on hand.

If you do not have an account already, once you click on the email verification link, your domain will be auto-generated based on your email address. You will be prompted to provide your Organization Name and a brief description:

On the next screen, you will need to provide your name. Due to the email verification process, you will not be able to change the email field:

You will then be redirected to set up an account by creating a password:

You will then be taken to a blank Flo account:

Next, go back to the email you received with the verification link. Now that you have an account, you will be able to click on the second link to actually access the event. It is a good idea to bookmark this link to easily have on hand.

Once you do so, you will be prompted to acknowledge the university's recruitment policy, if they have provided one.

Schedule Creation

Now that you have registered and acknowledged the recruitment policy, you will see a page that looks similar to the below:

On the side, you will see some basic event details, including the description and deadline:

Note that you may have the option to allow students to interview with your organization multiple times. This will default to off, but you can easily toggle it on if you wish for the student to speak with different interviewers:

You will also be prompted to make a choice when you go to make a new schedule:

If you do not see this option, that means that the school or hosting organization has turned off this setting.

To create your schedule, click on either of the buttons shown:

On this screen, you will once again see the event description and deadline. You will also have a convenient checklist of each required section on this page. You can easily jump to a specific section by clicking the name.

Note that, depending on the school or host organization, you may not be presented with each of these fields:

Let's go through each section! Again, your checklist may be slightly different depending on the hosting organization.

For the Schedule Details, you can indicate if this is only for collecting documents or not. The difference is that, if you toggle this on, there will be no actual interview slots.

Either way, you will then need to indicate if this schedule will be available for all office locations or only certain ones. If the latter, you will need to indicate this from the drop-down menu. If the drop-down menu, is blank, you will need to click on the "+" icon to add options:

You will go through a similar process for the Practice Area(s):

Lastly in this section, you will need to indicate an employer contact. This might be you, someone else on the recruiting team, or multiple people. Similar to the other fields, you will be able to select from a drop-down:

If the person you want to designate as an employer contact is not in the drop-down, click on Add New Member:

You will be taken to the Members page. Click on + Add Member. The main fields required are email, full name, and whether or not the person will be an admin on the account. This just means that they will also have access to creating or editing schedules, as opposed to interviewers, who are typically non-admin members:

All done with Schedule Details! Now onto Interview Options.

Which Interview Options are available to you will depend on the settings determined by the school. Some of these possible options include your preferred time block and date.

Now onto Job Information.

In this section, you will be able to customize you job posting.

Note that the Job Description supports rich text. This means that you can bold, italicize, underline, create bulleted and numbered lists, and hyperlink.

By designating the class year, you will avoid receiving any irrelevant applications.

For the Supporting Documents, something to be aware of is that the school determines which documents you can request and when they will be visible:

The second to last step are some Employers Questions, if the school has chosen to ask them.

These questions will vary depending on the school. How you can answer the questions will also depend on how the school has set up the question. It may be a simply yes or no, or require a response that is single-select, multi-select, date, free text, or numerical.

Last step next! - Interviewer Details:

Note this this is another section that will depend on the school to enable or not.

You can leave this as Interviewer TBD, but if the option is given, it always best practice to have the interviewer name added. You will have an opportunity to add this information later on as well.

If you are ready to add this information, click Add Interviewer and select from the drop-down list.

If the person you want to designate as an interviewer is not in the drop-down, click on the plus sign icon:

This will bring up the following screen:

Note that the main required fields are first name, last name, email, and job title.

All done! Don't forget to click Submit to School at the bottom of the page.

If needed, you may continue to add new schedules for additional job postings:

Depending on how the school has set up their event, you may be notified when your schedule has been approved and of your specific time block assignment.

Did this answer your question?