You made it to the last step of setting up your Interview Scheduling event! Let's walk through some of the details.
At the top of the page, you will be able to view Employer and Student emails separately for the sake of ease and organization:
Let's break down the different components more in depth:
Send: This toggle gives you the option to not send certain emails. Note that this function does NOT actually manually push out the email.
From: This will default to the university's account name with the domain @floevents.email. Thus, it may be a good idea to ensure that employers and students whitelist this domain so that it does not go to their junk mail.
Reply To: This is whomever you wish to receive any questions regarding the emails. You will be able to select from a drop-down list of admins on the account. Therefore, you might opt to add a more general email inbox as an admin. This way, you can set this at the reply to and allow for more eyes to be on any questions you receive.
CC and BCC: These fields are optional. The drop-down also pulls from the list of admins on the account.
Subject: This field is customizable.
Body: This field is also customizable.
Variables: These buttons at the bottom enable you to insert code to make your emails more personal. Note that each email has its own set list of variables that are possible.
Below, you will be able to see when each email sends.
Employer Emails
When it sends: When you invite employers to the event. You will see how to do this in the next article, University Admins: Inviting Employers and Students.
When it sends: This will be manually sent later. To do so, you will be able to navigate to Attendee Information, Employer Schedules, Send Email, and then Send reminder email.
When it sends: Automatically when employers submit their registration.
When it sends: This will be manually sent later. To do so, you will be able to navigate to Attendee Information, Employer Schedules, Send Email, and then Send interviewer information request.
When it sends: This will be manually sent later. The ability to do so will be covered in the article University Admins: Reviewing, Approving, and Assigning Employer Schedules.
When it sends: According to your Event Timeline - Date Student Applications are Visible
When it sends: YOU DECIDE
According to your Event Timeline - Final Schedule Availability Date
OR
Send Manually Later
Note that you can also decide WHO receives this email: both the employer schedule contact (most often the recruiter at the law firm) and the actual interviewer OR just one of these parties.
When it sends: Automatically if any changes are made to the final schedule after it has already been sent out. Only affected employers will be notified, not all participants.
Student Emails
When it sends: Automatically when students submit their registration. You will first need to share the registration links and you will see how to do so in the next article, University Admins: Inviting Employers and Students.
Note that students will not be able to view job postings until either the Review Period Start Date OR, if you have opted out of this period, the Application Start Date.
When it sends: This will be manually sent later. To do so, you will be able to navigate to Attendee Information, Student Schedules, Send Email, and then Send application deadline reminder email.
When it sends: According to your Event Timeline - Date Employer Decisions are Visible
When it sends: According to your Event Timeline - Invited Student Decision Deadline
When it sends: YOU DECIDE
According to your Event Timeline - Final Schedule Availability Date
OR
Send Manually Later
When it sends: Automatically if any changes are made to the final schedule after it has already been sent out. Only affected students will be notified, not all participants.
With emails done, setup is complete! In the next article, let's discuss how to invite employers and students.