Hybrid Interviews have arrived! You can now schedule both in-person and virtual interviews in one event in Flo Recruit, enabling you to flex between options and move faster than the competition. This article will walk you step by step through creating this event and will share tips to make the process easier for you.

Step 1: Selecting Event Type

From the Events page in your account Click the Add Event Button. Next Click Interviews and then Click the Create Event button.

Step 2: Select Interview Type

You will see three options for interview types: Virtual, In-person, and Hybrid. Click on the box for the type of interview you would like to host.

Step 3: Event Details

Event Name- You will need to enter a name for your event. This is customizable but we do highly suggest that you include your firm name in the event name. Candidates might also attend other events that are hosted in Flo, so including this identifier in the event name will help them keep track of the different events they are participating in.

Event Tags- Are not required but can be helpful in keeping the main event page in your account organized and easily searchable.

Event Description- This is an internal description for you and will show in the top left corner of the event summary page.

Event Organizer- This will automatically default to the admin who is logged in and creating the event. There is a dropdown menu that lists all account admins that can be selected as the event organizer. Being the event organizer means that their email address will be listed at the bottom of all of the event emails that are sent to candidates and members.

Law School Event- For most of your interview events you would select No. You will only select Yes if all candidates being interviewed are all from the same Law School.

Step 4: Date, Time, and Location

Virtual: For virtual interviews, you will be required to enter the date of the event, the timezone, and the start time of the event.

In-Person: For in-person interviews, you will be required to enter the date of the event, your timezone, and the start time of the event. You will also need to include a location name and the address of your event.

Step 5: Qualifying Questions

These are questions that can be used to gather additional information about your candidates. The questions are optional for you to use and are customizable. A candidate would be asked the qualifying questions during the registration process.

You can Add or Remove questions and are allowed to include up to 8 qualifying questions in the event. Edits to qualifying questions can be made but remember that these edits are account-wide and not just applicable to the specific event you are creating.

Step 6: Candidate Documents

Through the candidate documents section, you can request documents like resumes, transcripts, or writing samples. You are not required to request documents from candidates but the option is available to you.

If you choose to request documents from the candidates it allows you to select if you want the documents to be visible to the members who are participating in the interviews or not. You also have control over if it asks all candidates for the documents or only if they haven’t previously provided that document to you through Flo Recruit.

Step 7: Feedback on Candidates

Flo Recruit offers the ability to collect feedback on candidates from your members. This is optional and allows you to decide if you want to collect feedback through Flo Recruit or via some other method.

If you use the feedback collection in Flo you will be able to select which questions members should answer as well as if the question is optional or required when they are providing their feedback. You can also turn on member feedback reminders so Flo Recruit will send automated emails to members to remind them to enter their feedback. The reminder emails go out 1 hour, 8 hours and 24 hours after the event.

Step 8: Confirmed Schedule to Candidates Email

If turned on this email will be sent immediately once a candidate registers, or if you manually add a candidate to a time block. This email type does not offer the ability to customize the timing and is always immediately after registration.

Reply to- This will default to the admin who is logged in creating the event, but you have a dropdown to choose from any of the admins emails.

BCC- This is optional but can be helpful to BCC one of the admin emails so you can easily keep track of how many candidates have registered. (If you include the candidate name variable in either the subject or body of the email it will tell you specifically who has registered without having to go into the event itself to check)

Subject- This is customizable, but a sample subject is provided.

Recruiter Notes- This message is included in the candidate’s email above the meeting link and schedule.

The labels at the bottom of the box for Candidate First Name, Candidate Last Name, and Event Name are variables. Anywhere you insert a variable, that piece of information will automatically fill in when the email is sent.

Step 9: Final Schedule Email to Candidates

When- You can select from one of the automatic sending options or manually send later. (Note: A benefit of selecting one of the automatic send options is that if you make updates to the schedule after the schedule email has been sent out, an automatic update email will go out to those affected by the changes)

Reply to- This will default to the admin who is logged in creating the event, but you have a dropdown to choose from any of the admins emails.

BCC- Including a BCC is optional

Subject- This is customizable, but a sample subject is provided.

Recruiter Notes- This message is included in the candidate’s email above the meeting link and schedule.

The labels at the bottom of the box for Candidate First Name, Candidate Last Name, and Event Name are variables. Anywhere you insert a variable, that piece of information will automatically fill in when the email is sent.

Step 10: Follow up to Candidates

This is an optional email that you can set up to go out automatically after the end of the event. This is a great way to thank the candidates for their time as well as provide next steps or set expectations.

When- Can be set to go out 1hr, 8hrs, or 24hrs after the event

Reply to- This will default to the admin who is logged in creating the event, but you have a dropdown to choose from any of the admins emails.

Subject- This is customizable, but a sample subject is provided.

Body- This is customizable, but a sample message is provided.

The labels at the bottom of the box for Candidate First Name, Candidate Last Name, and Event Name are variables. Anywhere you insert a variable, that piece of information will automatically fill in when the email is sent.

Step 11: Outlook Calendar Invite to Members

If this email is turned on it will send the member a calendar invite to the event when you add them to an interview schedule.

Step 12: Final Schedule Email to Members

When- You can select from one of the automatic sending options or manually send later. (Note: A benefit of selecting one of the automatic send options is that if you make updates to the schedule after the schedule email has been sent out, an automatic update email will go out to those affected by the changes)

Reply to- This will default to the admin who is logged in creating the event, but you have a dropdown to choose from any of the admins emails.

Subject- This is customizable, but a sample subject is provided.

Recruiter Notes- This message is included in the member’s email above the meeting link and schedule.

The labels at the bottom of the box for Member First Name, Member Last Name, and Event Name are variables. Anywhere you insert a variable, that piece of information will automatically fill in when the email is sent.

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