One of the benefits of being a Flo Recruit customer is that Universities are able to share OCI/Interview events with you. This allows you to view schedules, set up custom emails, turn on feedback, and have access to the Live Dashboard.

Step 1: Click on Event

On the Events page, you will see these shared events in the “Unsubmitted” section.

Click on the event card

Step 2: Accept Event

Here you will see an overview of the event such as the name, dates, Interviewers, and schedules.

Select Accept in the upper right. This will sync the schedule with the university’s account, so the schedule you see is always live-updated.

Once you have accepted the event you will be able to view the students assigned to each interview timeslot.

Step 3: Confirm Interview Information

Next, it is going to have you confirm each of the interviewer's email addresses.

Once you click review it will show you the interviewer's name with a dropdown to select their email address. **The reason for this is on the University side they send all schedules to the recruiter email instead of directly to the interviewer.**

Step 4: Emails

You will have three different email options available to you that you can turn on and customize.

Feedback on Candidates:

Flo Recruit offers the ability to collect feedback on candidates from your members. This is optional and allows you to decide if you want to collect feedback through Flo Recruit or via some other method.

If you use the feedback collection in Flo you will be able to select which questions members should answer as well as if the question is optional or required when they are providing their feedback.

Follow Up to Candidates:

This is an optional email that you can set up to go out automatically after the end of the event. This is a great way to thank the candidates for their time as well as provide the next steps or set expectations.


When- Can be set to go out 1hr, 8hrs, or 24hrs after the event

Reply to- This will default to the admin who is logged in creating the event, but you have a dropdown to choose from any of the admins emails.

Subject- This is customizable, but a sample subject is provided.

Body- This is customizable, but a sample message is provided.

The labels at the bottom of the box for Candidate First Name, Candidate Last Name, and Event Name are variables. Anywhere you insert a variable, that piece of information will automatically fill in when the email is sent.

Final Schedule Email to Members:

When- You can select from one of the automatic sending options or manually send later. (Note: A benefit of selecting one of the automatic send options is that if you make updates to the schedule after the schedule email has been sent out, an automatic update email will go out to those affected by the changes)

Reply to- This will default to the admin who is logged in creating the event, but you have a dropdown to choose from any of the admins emails.

Subject- This is customizable, but a sample subject is provided.

Recruiter Notes- This message is included in the member’s email above the meeting link and schedule.

The labels at the bottom of the box for Member First Name, Member Last Name, and Event Name are variables. Anywhere you insert a variable, that piece of information will automatically fill in when the email is sent.

Step 5: Live Dashboard

The Live Dashboard will be the control center for you on the day of an event. It provides a birds-eye view of each room so you can easily monitor all rooms as the event is happening. One of the amazing features of the live dashboard is the ability to identify who is present and who is missing from the meeting rooms. This information allows you to quickly reach out to anyone who is missing from their meeting rooms as well as keep the other participants of that room informed.

If you want to join the room through Join as Guest, note that you’ll be able to preview your video and audio before entering. This means you can enter with your camera and mic off if you just want to send a chat and exit.

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