Organizing Summer Associates into Groups
Recruiting teams have the choice to organize their summer class into Groups to improve collaboration, streamline access, and enhance mentorship opportunities throughout the program. There is no limit to how many groups you can create within a single summer program.
Benefits of Using Groups
Stronger Mentorship Connections: Assign mentors to a specific group of associates for more personalized engagement.
Controlled Visibility: Ensure team members or Contributors only view the Summer Associates relevant to their role.
Program Organization: Break down your class by office, department, or any criteria that fit your program’s structure.
Getting Started
To create a group, first click Add Group from the Groups tab:
From there, each group will require a name and names must be unique between groups.
Once the group has been created, Contributors and Summer Associates can be assigned. You can do this by clicking into the group and selecting either the Add Summer Associates or Add Contributor button to add the appropriate people.
Adding Summer Associates to a Group
To add Summer Associates to a group:
Click the Add Summer Associate button within the group.
A modal will appear listing all Summer Associates created for the program.
Select the summer(s) you’d like to add.
💡 Tip: If a Summer Associate is not listed, navigate to the Summer Associates tab and add them to your program first. Then return to the group.
Once added, the Summer Associates will appear in the group list. You can remove someone from a group at any time by clicking Remove.
Important Notes:
A Summer Associate can only be assigned to one group.
An indicator will appear on their profile showing which group they belong to.
Adding Contributors to a Group
To assign a Contributor to a group:
Click the Add Contributor button within the group.
A modal will appear showing all Contributors added to the program.
Select the Contributor(s) you’d like to assign to this group.
💡 Note: If the Contributor is not listed, you will need to return to your program settings and update Step 2: Roles & Permissions to add them first. Then come back to the group to assign them.
Before confirming, you’ll be able to review and adjust each Contributor’s permission level.
Once added, Contributors will be listed in the group details. You can remove a Contributor by clicking Remove.
Contributor Visibility Rules
Contributors can be assigned to one or more groups, or none at all. Their access within the program depends on whether they’ve been assigned to a group and their permission level.
If a Contributor Is Not Assigned to Any Group:
They can view all Summer Associates across all groups.
They have access to all projects, including unassigned projects.
If a Contributor Is Assigned to One or More Groups:
They can only view the Summer Associates in their assigned groups.
They can only view projects related to those Summer Associates, plus unassigned projects.
Contributor Permission Levels
Each Contributor’s actions within the program are determined by their assigned permission level:
How Contributors Access the Program
Contributors can access their assigned summer program using the Copy Contributor Program Link, which is given by an Admin. Once a Contributor authenticates their email address, what they can see and do will depend on whether they’re assigned to a group and their assigned permission level.
Group-Based Visibility
If a Contributor is assigned to a group, they will only be able to view:
The Groups they are part of
The Summer Associates assigned to those groups
Their interaction with the program (e.g., viewing evaluations or creating projects) is limited based on their permission level.